Starting January 1, 2026, Florida condominium associations managing 25 or more units will be required to establish a secure website or mobile application for hosting essential documents, in compliance with the new Florida condominium website law. This legislation aims to enhance transparency, improve accessibility, and ensure legal compliance across condominium associations in the state.
For property managers, this change represents a significant operational shift. Understanding the requirements and taking proactive steps to comply will be key to a seamless transition. Here’s everything you need to know and how The Water Restoration Group (WRG) can support you.
Key Requirements of the 2026 Law
To meet compliance, condominium associations must fulfill the following:
1. Create a Secure Website or Mobile Application
- The platform must feature a secure, password-protected section accessible only to unit owners and association employees.
- Websites or mobile applications can be managed internally or through a third-party provider, offering flexibility based on the association’s needs.
2. Upload Mandatory Documents
The law requires the following documents to be hosted online:
- Recorded declarations of condominium and amendments.
- Bylaws, articles of incorporation, and rules and regulations.
- Annual budgets, financial reports, and meeting notices with agendas.
- Executed contracts and other critical records relevant to the association’s operations.
3. Provide Access to Unit Owners
- Implement a system for issuing usernames and passwords to unit owners upon request, ensuring secure and controlled access to the platform.
Why This Matters for Property Managers
Compliance with the 2026 law offers significant benefits while addressing potential challenges:
Streamlined Operations
A centralized digital repository reduces the time and effort needed to respond to unit owner inquiries or prepare for audits. Quick access to organized records simplifies your day-to-day operations.
Enhanced Transparency
Giving unit owners easy access to important documents fosters trust and strengthens communication, which are essential for maintaining a positive relationship with residents.
Legal Compliance
Non-compliance with the 2026 law can result in penalties, operational disruptions, and a damaged reputation for the association. Adopting these measures ensures your properties operate within legal guidelines.
How WRG Can Help
At The Water Restoration Group, we recognize the challenges property managers face in adapting to new regulations. While we’re known for our expertise in water damage restoration, we’re also committed to supporting you with operational transitions like these.
Audit and Document Support
If your properties have experienced water damage or restoration, we can assist in compiling and organizing the necessary records for compliance.
Resource Planning
Our team provides expert guidance on setting up efficient systems to manage restoration-related documents required for the new platforms.
Ongoing Support
We’re here to address any emergency restoration needs to ensure your properties remain compliant, functional, and prepared for any unexpected challenges.
Steps to Take Now
Preparing early for the 2026 condominium website requirement will save time and ensure smooth compliance. Here’s what to do:
- Assess Current Systems: Evaluate if your properties already have a website or mobile application and determine whether upgrades or new platforms are needed.
- Organize Documents: Begin gathering and digitizing the required records to meet the law’s demands well before the deadline.
- Consult Experts: Partner with professionals to develop a secure, user-friendly platform tailored to your association’s needs.
Plan Ahead With WRG
As a trusted partner, The Water Restoration Group is committed to helping property managers navigate this new regulation. Together, we can ensure your properties not only meet compliance standards but also become a model of transparency and accessibility for unit owners.
Need assistance? Contact us today to discuss how WRG can help you prepare for 2026 and beyond.